Administrative and Operations Assistant

The Sinclair–Mason location advances Sinclair Community College’s mission by delivering accessible, affordable, and flexible education that meets community needs. As a full-service campus, we offer a wide variety of programs in multiple disciplines.

The Administrative and Operations Assistant will support the Operations Manager in all aspects of campus operations and provide administrative support for the campus director and staff. Primary duties will be event coordination for on and off campus events, billing and accounting, and occasional back-up support for the front desk and media center. This is a public-facing position and professionalism will be key.
 
This hourly pay rate for this position is $17.45 per hour with a maximum of 28 hours per week.

Why work for Sinclair College?
The following are some of the benefits that support staff with Sinclair College receive:

• Tuition waiver for employee for 3 credit hours per semester
• Opportunity for advancement and promotion
• Support for continued training and education
• OPERS pension participation, with 14% employer contribution
• 14 days of annually observed company holidays, part-time employees are paid for regularly scheduled hours on these days
• High quality programs and events for work-life balance

• Process space requests, monitor event calendars, procure necessary rentals, and coordinate logistics and technology for campus events in the community room, classrooms and other convening spaces in all campus center buildings
• Perform meeting and event setup, tear down, troubleshooting and cleanup duties, including moving tables, chairs, and other related furniture
• Maintain appropriate inventory levels, and orderly storage areas for event materials, including promotional items
• Coordinate special events and associated requirements (parking, traffic control, etc.). This may include events held off-site at local high schools or other community locations.
• Perform regular payment, billing, and accounting functions, including check requests, purchase requisitions, procurement card and expense reports, and budget reconciliation
• Ability to prioritize and efficiently manage multiple tasks, while maintaining attention to detail, and meeting deadlines required
• Provide general operational support for faculty, staff and students at Courseview, to include front-desk, media center, and testing support

• Minimum of a high school diploma or equivalent required, associate’s degree preferred
• Minimum of 1 year of relevant work experience in event planning, facility preparation or related work experience required
• Physical ability to move furniture, including tables, chairs, and others as required for events required
• Ability to move items quickly and unassisted within and between buildings along with proficiency in equipment and supply management required
• Proficient computer skills to include but not limited to Microsoft Office and Outlook required
• Ability to maintain detailed record keeping and demonstrate high level organizational skills required
• Demonstrated ability to adhere to professional etiquette and decorum standards required
• Professional communication skills to include but not limited to oral and written required